School equipment checkout software: reserve kit and track every return.
vFound Equipment is equipment checkout software for schools and universities: it lets people reserve kit ahead, hands it out with one scan, reminds borrowers before it is due and shows what is still out.
School and university desks hand out laptops, cameras, tablets and chargers to students and staff, and need them back before the next class needs them.
Updated
See a checkout from label to return in one short film.
See everything in vFound EquipmentThe equipment desk problem
A clipboard does not stop two classes booking the same camera, and at the end of term nobody knows which laptops are still out.
How it works
Put a QR label on each item and scan it to hand it out or take it back, from any phone or tablet.
- Reserve a specific item or any one from a category, and require approval for categories that need it.
- Hand out a whole kit, such as a camera, lens and charger, in one scan.
- Borrowers get a receipt with the due time and a reminder before it is due.
- Rules can limit how many items a person has and block new checkouts while they have anything overdue.
Self-checkout at a kiosk
Pair a tablet at the desk and borrowers check equipment out themselves: they give their email or reference, scan each item and sign. Your team sees every checkout on the same record.
Stock-takes and maintenance
Scan everything on the shelf and see what is missing. Record serial numbers, warranty dates and a maintenance log for each item, with service reminders.
How vFound Equipment works
From reservation to return in three clear steps.
Build the equipment record.
Import a CSV or add photos, serial numbers, values, warranties and custom fields. Print a QR label for every item.
Reserve or hand out a whole kit.
Book a specific item or category. At pickup, scan one item or a complete kit and record the borrower and signature.
Keep returns, service and stock in sight.
Automatic reminders chase due items. Scan returns, log maintenance and run a stock-take to see what is missing.
A complete equipment desk, without per-user pricing.
- Reservations and approvalsBook an item or category, approve requests and pick up from the reservation.
- Kits and multi-item checkoutHand out a laptop, charger and bag together, with one checkout record.
- Borrower rulesSet item limits, stop new checkouts for overdue borrowers, and snap due times to opening hours.
- Self-checkout kioskBorrowers scan an exact email or ID, equipment labels and their signature.
- Assets and maintenanceTrack serials, values, warranties, custom fields and service reminders.
- Stock-takes and importsImport Snipe-IT, Sortly or Cheqroom files, then scan to find gaps.
$58/month per venue
Billed yearly at $696, after a 14-day free trial.
Everything in vFound Equipment, for your whole team.
- Reservations for a specific item or any item in a category
- Kits and multi-item checkout
- QR labels, ID-card scans and paired-kiosk self-checkout
- Borrower limits, overdue blocks and category due-time rules
- Serials, values, warranties, custom fields and maintenance
- Stock-takes and CSV import
- Unlimited items and team members
See everything in vFound Equipment
Reserve equipment, hand out complete kits, track every asset and let borrowers self-check out, with reminders built in.
Its own page has the film, the use cases, each screen and the answers to common questions.
See everything in vFound EquipmentOne workspace for everything your desk looks after.
- vFound Lost & FoundPhones, bottles and jumpers found on campus, listed from a photo.$75/month, billed yearly · 14 days free
- vFound ParcelsStudent and staff parcels logged from the label and signed for.$75/month, billed yearly · 14 days free
- vFound VisitorsContractors and visitors signed in on their phone.$67/month, billed yearly · 14 days free
Frequently asked questions
How much does vFound Equipment cost?+
US$58/month per venue, billed yearly at US$696, with unlimited items, borrowers and team members, after a 14-day free trial that requires a valid card.
Can students reserve equipment ahead?+
Yes. People can reserve a specific item or any one from a category, and you can require approval for some categories.
Can we stop people with overdue items borrowing more?+
Yes. A rule can block new checkouts while a person has anything overdue, and limit how many items they have at once.
Do students need an app?+
No. Everything works in the browser, and each person has a private My vFound page for what they have out.
Every checkout and return on the record.
Start your 14-day free trial. A valid card is required; cancel before day 14 to avoid the yearly charge.
Start your 14-day free trial