Event cloakroom software: hundreds of coats in, hundreds of coats out, no paper tickets.
vFound Checkroom is cloakroom software for events, conferences and galas: each cloakroom station gets its own number range and capacity, and every guest a QR ticket on their phone. It lists what is left when the event closes.
An event cloakroom opens for one night or one conference, takes in far more than a normal day, and has to hand everything back in the same rush at the end.
Updated
See a coat go in and come back out in one short film.
See everything in vFound CheckroomThe event cloakroom problem
Temporary staff, several counters, paper tickets in a hurry and a pile of forgotten items the next morning with no record of whose they are.
How an event cloakroom runs on vFound
Set up stations for each counter or zone, with a number range and capacity, and record the expected volume for the event.
- Staff photograph each item and vFound assigns the next number in that station’s range.
- Guests scan a QR code, use self check-in on their phone or a paired counter kiosk, or get the ticket by email.
- They ask for their things from their ticket, and staff prepare them in the exit queue.
- Temporary staff each get their own login, so every check-in and hand-back is on record.
- Paired hanger tags and thermal stubs print from the browser if you use a printer.
When the event ends
End the event and vFound lists what was left. Items you choose move into vFound Lost & Found with their photo, and guests who left an email are told, so a forgotten coat has a way home.
Reports for the organiser
See peak hours, average hand-back time and fees by method and staff, and download the records as CSV.
How vFound Checkroom works
One quick flow in, one quick flow out.
Photograph it, choose the station.
vFound assigns the next number in that station’s range and records the event, rack or luggage location.
The ticket lives on their phone.
The guest scans the QR code or gets it by email. The private page stays ready in their browser.
They ask before they reach the desk.
One tap puts the ticket in the live exit queue. Staff prepare it and the guest gets an email or optional browser alert.
Built for a quiet desk and a busy event.
- Guest-ready exit queueGuests ask from their ticket. Station screens refresh, and staff tell them when it is ready.
- Stations and eventsGive each zone its own number range and capacity, then record expected volume for event nights.
- Tags and ticket stubsPrint paired hanger tags, thermal guest stubs and luggage bag tags with storage locations.
- Use your own POSRecord cash or your external POS/card payment. vFound adds no per-ticket fee.
- Luggage storageSet collect-by times and record the exact rack, shelf or storage location.
- Reports and CSVSee peak hours, average hand-back time, fees by method and staff, then download the records.
$42/month per venue
Billed yearly at $504, after a 14-day free trial.
Everything in vFound Checkroom, for your whole team.
- Private QR tickets, no app required for guests
- Guests ask for their things from the ticket and appear in the exit queue
- Stations, number ranges, event forecasts and luggage locations
- Paired hanger tags, thermal ticket stubs and bag tags
- Cash or external POS/card fee recording, with no vFound per-ticket fee
- Peak-hour, hand-back time, payment and staff reports with CSV export
- Unlimited tickets and team members
See everything in vFound Checkroom
Run coat check, bag check and luggage storage with private phone tickets, an exit queue and no per-ticket vFound fees.
Its own page has the film, the use cases, each screen and the answers to common questions.
See everything in vFound CheckroomOne workspace for everything your desk looks after.
- vFound Lost & FoundItems found after the event, listed from a photo for guests to search.$75/month, billed yearly · 14 days free
- vFound VisitorsSpeakers, exhibitors and crew signed in.$67/month, billed yearly · 14 days free
- vFound ParcelsExhibitor deliveries logged and signed for.$75/month, billed yearly · 14 days free
Frequently asked questions
How much does vFound Checkroom cost for events?+
US$42/month per venue, billed yearly at US$504, after a 14-day free trial that requires a valid card. Tickets and team members are unlimited across every event you run at that venue during the year.
Can we run several counters?+
Yes. Each counter or zone is a station with its own number range and capacity, and each temporary staff member gets their own login.
Do guests need an app?+
No. Guests scan a QR code, check in on their phone or a paired counter kiosk, or get the ticket by email, and it opens in their browser.
Can we charge for the cloakroom?+
Yes. Charge nothing, record cash, or take payment on your own POS or card terminal and record it. vFound adds no per-ticket fee.
A cloakroom ready for the whole crowd.
Start your 14-day free trial. A valid card is required; cancel before day 14 to avoid the yearly charge.
Start your 14-day free trial