IT equipment checkout software: loaner laptops out and back, serials and service on file.
vFound Equipment is equipment checkout software for IT help desks: it records each device with its serial, value and warranty and hands it out with a due time and an optional signature. It reminds people to bring it back.
An IT help desk keeps a shelf of loaner laptops, chargers, adapters and headsets for people whose own device is being repaired or who are starting on Monday.
Updated
See a checkout from label to return in one short film.
See everything in vFound EquipmentThe loaner shelf problem
Loaner devices are easy to hand out and hard to get back. Without a record of who has which serial, the shelf empties and nobody can say where the laptops went.
How an IT desk runs on vFound
Scan the label, choose the person and a due time, and record a signature if you want one.
- Hand out a laptop with its charger and bag as one kit.
- Record serial numbers, values, warranties and up to ten custom fields, and scan existing asset tags.
- Log maintenance and set service reminders, and set damaged returns aside for repair.
- Block new checkouts for anyone with something overdue, and limit how many items a person can have.
- Run a stock-take by scanning the shelf to see what is missing.
Connect it to your systems
Import your current list from a Snipe-IT, Sortly or Cheqroom CSV file, keep the people list current from a CSV link or through SCIM, and connect other tools through the REST API with scoped keys and signed webhooks.
What vFound Equipment is not
vFound Equipment is built for a desk that hands equipment out and gets it back. It does not track software licences or depreciation, so keep your asset management system for those.
How vFound Equipment works
From reservation to return in three clear steps.
Build the equipment record.
Import a CSV or add photos, serial numbers, values, warranties and custom fields. Print a QR label for every item.
Reserve or hand out a whole kit.
Book a specific item or category. At pickup, scan one item or a complete kit and record the borrower and signature.
Keep returns, service and stock in sight.
Automatic reminders chase due items. Scan returns, log maintenance and run a stock-take to see what is missing.
A complete equipment desk, without per-user pricing.
- Reservations and approvalsBook an item or category, approve requests and pick up from the reservation.
- Kits and multi-item checkoutHand out a laptop, charger and bag together, with one checkout record.
- Borrower rulesSet item limits, stop new checkouts for overdue borrowers, and snap due times to opening hours.
- Self-checkout kioskBorrowers scan an exact email or ID, equipment labels and their signature.
- Assets and maintenanceTrack serials, values, warranties, custom fields and service reminders.
- Stock-takes and importsImport Snipe-IT, Sortly or Cheqroom files, then scan to find gaps.
$58/month per venue
Billed yearly at $696, after a 14-day free trial.
Everything in vFound Equipment, for your whole team.
- Reservations for a specific item or any item in a category
- Kits and multi-item checkout
- QR labels, ID-card scans and paired-kiosk self-checkout
- Borrower limits, overdue blocks and category due-time rules
- Serials, values, warranties, custom fields and maintenance
- Stock-takes and CSV import
- Unlimited items and team members
See everything in vFound Equipment
Reserve equipment, hand out complete kits, track every asset and let borrowers self-check out, with reminders built in.
Its own page has the film, the use cases, each screen and the answers to common questions.
See everything in vFound EquipmentOne workspace for everything your desk looks after.
- vFound VisitorsContractors and visitors signed in, with their host told by email.$67/month, billed yearly · 14 days free
- vFound ParcelsHardware deliveries logged from the label and signed for.$75/month, billed yearly · 14 days free
- vFound Lost & FoundDevices found around the building, listed from a photo.$75/month, billed yearly · 14 days free
Frequently asked questions
How much does vFound Equipment cost for an IT desk?+
US$58/month per venue, billed yearly at US$696, after a 14-day free trial that requires a valid card, with unlimited devices and team members and no per-asset or per-user charge.
Can we import from Snipe-IT?+
Yes. The Snipe-IT preset reads the column names in Snipe-IT’s own sample import file, including item name, asset tag, serial and purchase cost.
Does anyone need to install an app?+
No. vFound runs in the browser and scans labels with the device camera.
Can people reserve a loaner in advance?+
Yes. They can reserve a specific device or any available one in a category, with optional approval.
Every loaner back on the shelf.
Start your 14-day free trial. A valid card is required; cancel before day 14 to avoid the yearly charge.
Start your 14-day free trial