Library equipment checkout software: laptops and cameras out and back, no clipboard.
vFound Equipment is equipment checkout software for libraries: it puts a QR label on every item, records who has it and when it is due, and emails reminders, with an optional kiosk for self-checkout.
A library desk hands out laptops, chargers, calculators and cameras all day, often to students who want them for a few hours and forget when they are due.
Updated
See a checkout from label to return in one short film.
See everything in vFound EquipmentThe library desk problem
A clipboard cannot say which charger is still out, which laptop needs repair, or which student has three items overdue. Staff chase by memory, and items drift away at the end of term.
How a library desk runs on vFound
Scan an item’s label, choose the person and a due time, and they get a receipt by email.
- Hand out a laptop, charger and bag together as one kit in a single scan.
- Set how many items a person can have, block new checkouts while something is overdue, and snap due times to your opening hours.
- People can reserve a specific item or any available item in a category from their own My vFound page.
- Reminders go before longer due times, then up to three overdue reminders.
- Returns record the condition and a photo, and damaged items are set aside for repair.
Self-checkout without a staffed desk
An optional paired kiosk lets people check items out themselves with an exact email or ID, a scan of each item label and their signature. The kiosk never lists people, and it runs in the browser on any tablet.
Know what you have
Record serial numbers, values, warranties and up to ten custom fields, log maintenance, and run a stock-take by scanning everything on the shelf to see what is missing. Bring an existing list from Snipe-IT, Sortly or Cheqroom as a CSV file.
How vFound Equipment works
From reservation to return in three clear steps.
Build the equipment record.
Import a CSV or add photos, serial numbers, values, warranties and custom fields. Print a QR label for every item.
Reserve or hand out a whole kit.
Book a specific item or category. At pickup, scan one item or a complete kit and record the borrower and signature.
Keep returns, service and stock in sight.
Automatic reminders chase due items. Scan returns, log maintenance and run a stock-take to see what is missing.
A complete equipment desk, without per-user pricing.
- Reservations and approvalsBook an item or category, approve requests and pick up from the reservation.
- Kits and multi-item checkoutHand out a laptop, charger and bag together, with one checkout record.
- Borrower rulesSet item limits, stop new checkouts for overdue borrowers, and snap due times to opening hours.
- Self-checkout kioskBorrowers scan an exact email or ID, equipment labels and their signature.
- Assets and maintenanceTrack serials, values, warranties, custom fields and service reminders.
- Stock-takes and importsImport Snipe-IT, Sortly or Cheqroom files, then scan to find gaps.
$58/month per venue
Billed yearly at $696, after a 14-day free trial.
Everything in vFound Equipment, for your whole team.
- Reservations for a specific item or any item in a category
- Kits and multi-item checkout
- QR labels, ID-card scans and paired-kiosk self-checkout
- Borrower limits, overdue blocks and category due-time rules
- Serials, values, warranties, custom fields and maintenance
- Stock-takes and CSV import
- Unlimited items and team members
See everything in vFound Equipment
Reserve equipment, hand out complete kits, track every asset and let borrowers self-check out, with reminders built in.
Its own page has the film, the use cases, each screen and the answers to common questions.
See everything in vFound EquipmentOne workspace for everything your desk looks after.
- vFound Lost & FoundItems left in study rooms, listed from a photo for students to search.$75/month, billed yearly · 14 days free
- vFound ParcelsDeliveries for staff and departments, signed for.$75/month, billed yearly · 14 days free
- vFound VisitorsSpeakers and contractors signed in at the entrance.$67/month, billed yearly · 14 days free
Frequently asked questions
How much does vFound Equipment cost for a library?+
US$58/month per venue, billed yearly at US$696, after a 14-day free trial that requires a valid card. Items, borrowers and staff logins are unlimited, whatever the size of your collection.
Do students need an app?+
No. Receipts and reminders come by email, and their My vFound page opens in the browser.
Can we use existing barcodes?+
Yes. Existing asset tags and barcodes can be scanned, and vFound prints its own QR label for every item.
How long is checkout history kept?+
A checkout record is kept for 13 months after everything in it comes back, then deleted with its signature.
Every item back on the shelf.
Start your 14-day free trial. A valid card is required; cancel before day 14 to avoid the yearly charge.
Start your 14-day free trial