Film studio visitor management software for the gate and the production office.
Film studio visitor management software records who is on the lot and what they agreed to. vFound Visitors signs guests and day crew in on their phone, shows your set rules, prints a badge and emails the host. It does not issue drive-on passes. It costs US$67/month per site, billed yearly at US$804.
vFound Visitors is film studio visitor management software for the production office, the stage door and the gate: a guest or day crew member signs in on their phone, agrees to your set rules, gets a badge and their host is emailed.
It records the visit and what the visitor agreed to. It is not a drive-on pass system, a vehicle gate or a contract signing service.
Reviewed
Fit and limits
- Who it is for
- Film studios, sets and production offices that sign in guests, day crew and contractors.
- Price
- US$67/month per site, billed yearly at US$804. 14-day free trial we set up with you, then yearly by invoice.
- What it replaces
- A paper visitor book at the front desk, with sign-in from a phone, an email to the host and a printed badge.
- What it does not do
- It does not issue drive-on passes or open vehicle gates.
- It is not a contract or e-signature service.
- Only with vFound Enterprise
- More than one site, single sign-on, two-step sign-in and deployment in your own country are only available with vFound Enterprise, which is scoped and priced for your organisation. What Enterprise includes
Key facts
| Price for one site | US$67/month per site, billed yearly at US$804. Prices in EUR, GBP, CAD and AUD |
|---|---|
| What is included |
|
| Limits | No limit on records, team members or storage. Other limits: 50,000 people on the people list, shared by Parcels, Equipment and Visitors, 10,000 self-service kiosk actions per site a day, 10 API keys and 25 webhook addresses. |
| Languages | Visitors see pages and emails in 13 languages: English, Spanish, French, German, Dutch, Italian, Portuguese, Polish, Swedish, Turkish, Japanese, Simplified Chinese and Arabic. The staff workspace is in English, Spanish, French, German, Dutch, Italian and Arabic. |
| Where data is held | Hosted by OVHcloud in Singapore, with an encrypted copy of backups in Canada. When AI assistance is on, vFound AI reads the photo or text in Australia. Deployment in your own country comes with vFound Enterprise. |
| How to start | 14-day free trial we set up with you, then yearly by invoice. Request a trial |
Facts from the field
Figures and rules published by operators, regulators and industry bodies, each linked to its source.
- The Universal Studios Lot needs every visitor to have a daily access pass, arranged through the person or department they are visiting, and the name on their ID must match the pass. NBCUniversal
- Every Warner Bros. studio guest pass states that photography or any other image capturing on the studio's premises without its prior written authorisation is strictly prohibited. Warner Bros. Studio Operations
See a visit from sign-in to roll call in one short film.
See everything in vFound VisitorsA shoot day at the production office
Day players, a journalist, an agent and a sound engineer arrive within an hour. Each should agree to the set rules before they reach the stage, and the production office should know who is on the lot.
Read more
- 1Before
Invite with the call time
Staff invite a guest with a name, the host and the time, and the guest gets a QR pass by email. A crew member on your people list can invite their own guest from their private My vFound page.
- 2Arrive
Set rules agreed on the phone
A Set visitor type shows your terms, such as a no-photography rule or a confidentiality notice, and the text the visitor agreed to is kept with the visit.
- 3Host
The host is told
The host gets an email and can reply that they are on the way. A badge prints in one of three sizes.
A week on the lot for a day crew
A daily or weekday pass reuses one QR code on each valid day, and the host is emailed each day. A visitor type can wait for the production office to approve it, and a visitor who is not yet approved cannot be signed in.
Security stays with your gate
vFound records who checked and when. It stores no ID document image or number and runs no facial recognition, watchlist or background check. vFound does not control doors, lifts or turnstiles. Webhooks and the API can tell your own systems when a visitor signs in.
Check the fit for your studio
Read more
| Your requirement | Fit | What to check |
|---|---|---|
| Set rules agreed before entry | Yes | Each visitor type shows its own terms, and the agreed text is kept with the visit. |
| One pass for a week of shooting | Yes | Daily or weekday passes reuse one QR code on each valid day. |
| Photo badges | Optional | A visitor type can ask for a private visitor photo and print a photo badge. |
| Drive-on passes and vehicle gates | No | vFound does not issue parking or drive-on passes or open a gate. |
| Signed contracts or releases | No | vFound records that the visitor agreed to the text you show. It is not a contract or e-signature service, so ask your legal team what a set needs. |
| Automated ID checks | No | Staff can record a visual check of a physical photo ID. There is no automated document verification. |
Try a shoot day in the trial
In the 14-day trial, create a Set visitor type with a no-photography rule, invite a fictional journalist for one day and a fictional day player for a week, sign both in from the QR sign and print a badge.
How vFound Visitors works
From invitation to a safe departure.
- 1
Invite ahead, self-register, or use your kiosk.
Send a QR pass, share a registration link, or pair any lobby tablet with a ten-minute code. No visitor app or account.
- 2
Apply the right rules to every visit.
Set questions, terms, badge colour, approval and retention for each visitor type. Require a photo or a staff visual check of a physical photo ID when needed.
- 3
Know who is in, and who is safe.
See everyone on site, print the right badge, and run a live phone-friendly roll call with several marshals at once.
A complete visitor desk, without dedicated hardware.
- Self-registration and kioskPair any lobby tablet, or let visitors register from your QR link.
- Types and approvalsText, dropdown, checkbox and date questions, validated on the server.
- Multi-day passesOne QR pass works once on each valid daily or weekday visit.
- Host repliesHosts get email and answer from a private link without an account.
- Photo badges and visual ID checksOptional private visitor photos, photo badges and staff-recorded visual checks without storing ID documents.
- Couriers and analyticsDelivery visitors appear in Parcels, with visitor patterns in Analytics.
See everything in vFound Visitors
Visitors register on their phone or your paired kiosk, their host hears at once, and a live roll call shows who is safe.
Its own page has the film, the use cases, each screen and the answers to common questions.
See everything in vFound VisitorsOne workspace for everything your desk looks after.
Frequently asked questions
How much does vFound Visitors cost for a film studio?+
US$67/month per site, billed yearly at US$804, after a 14-day free trial we set up with you. Visitors and team members are unlimited. A studio with several lots or production offices that need their own lists uses vFound Enterprise.
Can set visitors agree to a no-photography rule before they enter?+
Yes. Each visitor type shows its own terms, such as a no-photography rule or a confidentiality notice, and the text the visitor agreed to is kept with the visit.
Is vFound an NDA signing tool for film sets?+
No. vFound records that a visitor agreed to the text you show at sign-in. It is not a contract or e-signature service, so ask your legal team whether that is enough for a set.
Does vFound issue drive-on passes for a studio lot?+
No. vFound does not issue parking or drive-on passes or open a vehicle gate. It signs people in and emails their host.
Can a day player use one pass for a week of shooting?+
Yes. A daily or weekday pass reuses one QR code on each valid day, in your site's time zone, and the host is emailed each day.
Can crew invite their own guests to the set?+
Yes. A crew member on your people list invites a guest from their private My vFound page, and the guest gets a QR pass by email.
Know who is on the lot today.
Request your free trial: a 14-day free trial we set up with you, then yearly by invoice.
Request your free trial