School visitor management software: know which visitors and contractors are on site today.
vFound Visitors is visitor management software for schools and campuses: visitors sign in on their own phone or a lobby tablet, and the person they came to see gets an email. It replaces the paper visitor book, and the office always knows who is on site.
A school or campus front office signs in parents, contractors, speakers and interview candidates all day, often while answering the phone.
Updated
See a visit from sign-in to roll call in one short film.
See everything in vFound VisitorsThe front office problem
A paper visitor book shows every earlier name to the next visitor, handwriting is hard to read, and in a fire drill nobody is sure who is still inside.
How sign-in works
Put a QR sign at the entrance, share a registration link, or pair any tablet in the browser with a ten-minute code. There is no app to install.
- Visitor types for parents, contractors, speakers and interviews each have their own questions, terms, badge colour and approval.
- The host gets an email as soon as their visitor signs in.
- Badges print on Brother, DYMO or 4 by 3 inch labels.
- Anyone left signed in is signed out automatically after the day ends, so the list stays true.
Contractors on longer jobs
A daily or weekday pass lets a contractor sign in once on each valid day with the same QR code. A visitor type can require the office to approve a visit before the visitor arrives, the office can have everyone who signs in without an invitation wait for its approval, and visitors agree to your site rules before they sign in, with the agreed text kept on the visit.
Safety without collecting more than you need
A live roll call on any phone shows everyone signed in, and several staff can mark people safe at once. Visitor types can optionally require a private photo or a staff-recorded visual check of a physical photo ID; vFound stores no ID document image or number and runs no facial recognition or watchlist. You choose how long visits are kept, from 7 to 365 days.
How vFound Visitors works
From invitation to a safe departure.
Invite ahead, self-register, or use your kiosk.
Send a QR pass, share a registration link, or pair any lobby tablet with a ten-minute code. No visitor app or account.
Apply the right rules to every visit.
Set questions, terms, badge colour, approval and retention for each visitor type. Require a photo or a staff visual check of a physical photo ID when needed.
Know who is in, and who is safe.
See everyone on site, print the right badge, and run a live phone-friendly roll call with several marshals at once.
A complete visitor desk, without dedicated hardware.
- Self-registration and kioskPair any lobby tablet, or let visitors register from your QR link.
- Types and approvalsQuestions, terms, colours, approvals and retention for each kind of visitor.
- Multi-day passesOne QR pass works once on each valid daily or weekday visit.
- Host repliesHosts get email and answer from a private link without an account.
- Photo badges and visual ID checksOptional private visitor photos, photo badges and staff-recorded visual checks without storing ID documents.
- Couriers and analyticsDelivery visitors appear in Parcels, with visitor patterns in Analytics.
$67/month per venue
Billed yearly at $804, after a 14-day free trial.
Everything in vFound Visitors, for your whole team.
- QR self-registration and a paired lobby kiosk that you can disconnect
- Visitor types with questions, terms, approvals and retention
- One-day, daily or weekday QR passes
- Host email, private replies and team channel alerts
- Live roll calls and three printable badge sizes
- Unlimited visitors and team members
See everything in vFound Visitors
Visitors register on their phone or your paired kiosk, their host hears at once, and a live roll call shows who is safe.
Its own page has the film, the use cases, each screen and the answers to common questions.
See everything in vFound VisitorsOne workspace for everything your desk looks after.
- vFound Lost & FoundJumpers, bottles and phones found around school, listed from a photo.$75/month, billed yearly · 14 days free
- vFound EquipmentLaptops, cameras and calculators handed out at the desk.$58/month, billed yearly · 14 days free
- vFound ParcelsDeliveries for staff logged from the label and signed for.$75/month, billed yearly · 14 days free
Frequently asked questions
How much does vFound Visitors cost for a school?+
US$67/month per venue, billed yearly at US$804, after a 14-day free trial that requires a valid card. There is no limit on parents, contractors or other visitors, or on hosts and staff logins.
Do we need to buy a kiosk?+
No. Visitors can sign in on their own phone from the QR sign at your entrance, or the office can pair a tablet it already has as a kiosk in the browser.
Does vFound check visitors' identity or backgrounds?+
No automated ID scan or watchlist. A visitor type can optionally require a private photo and a staff member can record that they visually checked a physical photo ID. vFound stores no ID document image or number and performs no facial recognition.
Can staff see who is on site during a fire drill?+
Yes. A live roll call lists everyone signed in, and several staff can mark people safe at once from their phones, with a final report.
Know who is on site, right now.
Start your 14-day free trial. A valid card is required; cancel before day 14 to avoid the yearly charge.
Start your 14-day free trial