Theatre visitor management software for the stage door.
Theatre visitor management software records who comes through the stage door and who they came to see. vFound Visitors lets performers invite guests, signs guests and visiting crews in on their phone and emails the company member. It is not a call sheet. It costs US$67/month per site, billed yearly at US$804.
vFound Visitors is theatre visitor management software for the stage door: a performer's guest, a visiting company's crew member or a contractor signs in on their phone, the company member they came to see is emailed, and the stage door keeper sees who is backstage.
It replaces the stage door signing-in book for visitors. It is not a cast and crew call sheet, and it does not open the stage door.
Reviewed
Fit and limits
- Who it is for
- Theatre stage doors that sign in performers' guests, visiting crews and contractors.
- Price
- US$67/month per site, billed yearly at US$804. 14-day free trial we set up with you, then yearly by invoice.
- What it replaces
- A paper visitor book at the front desk, with sign-in from a phone, an email to the host and a printed badge.
- What it does not do
- It is not a cast and crew call sheet or staff attendance register.
- It does not limit guests per performer or open the stage door.
- Only with vFound Enterprise
- More than one site, single sign-on, two-step sign-in and deployment in your own country are only available with vFound Enterprise, which is scoped and priced for your organisation. What Enterprise includes
Key facts
| Price for one site | US$67/month per site, billed yearly at US$804. Prices in EUR, GBP, CAD and AUD |
|---|---|
| What is included |
|
| Limits | No limit on records, team members or storage. Other limits: 50,000 people on the people list, shared by Parcels, Equipment and Visitors, 10,000 self-service kiosk actions per site a day, 10 API keys and 25 webhook addresses. |
| Languages | Visitors see pages and emails in 13 languages: English, Spanish, French, German, Dutch, Italian, Portuguese, Polish, Swedish, Turkish, Japanese, Simplified Chinese and Arabic. The staff workspace is in English, Spanish, French, German, Dutch, Italian and Arabic. |
| Where data is held | Hosted by OVHcloud in Singapore, with an encrypted copy of backups in Canada. When AI assistance is on, vFound AI reads the photo or text in Australia. Deployment in your own country comes with vFound Enterprise. |
| How to start | 14-day free trial we set up with you, then yearly by invoice. Request a trial |
Facts from the field
Figures and rules published by operators, regulators and industry bodies, each linked to its source.
- Leeds Heritage Theatres' rules let a visiting company's guests go backstage only with the resident manager's permission, signed in at the Stage Door by a company employee and signed out on departure. Leeds Heritage Theatres
- The Providence Performing Arts Center asks backstage guests to check in with security at the back door and wait to be escorted by the performer or company member, with no more than 4 guests per person. Providence Performing Arts Center
See a visit from sign-in to roll call in one short film.
See everything in vFound VisitorsAfter the curtain call
Guests gather at the stage door for several performers at once, and the keeper has to know who is expected, who may come in and who has left.
Read more
- 1Before
The performer invites a guest
A company member on your people list invites a guest from their private My vFound page, and the guest gets a QR pass by email.
- 2Arrive
Sign in at the stage door
The guest shows the pass or scans the QR sign. A walk-in can wait for approval, and a guest who is not approved cannot be signed in.
- 3Host
The performer is told
The company member is emailed and can reply that they are on the way or ask the guest to wait five minutes. The reply shows at the stage door.
Get-in day for a visiting company
A visiting company's crew can be invited for every day of the get-in and the run, with one QR pass on each valid day. A Crew visitor type can show your house rules and ask for the company name, and the text each person agreed to is kept with the visit.
When the alarm sounds backstage
The live roll call lists the visitors signed in to vFound, and several team members can mark them safe from their own phones. It is not a staff register. Keep your own list of the company and staff in the building. Anyone still signed in after the day ends is signed out automatically once they have been in for 12 hours, and the record shows it was automatic.
Check the fit for your stage door
Read more
| Your requirement | Fit | What to check |
|---|---|---|
| Performers invite their own guests | Yes | From their private My vFound page. The performer must be on your people list. |
| House rules agreed at the stage door | Yes | Each visitor type shows its own terms, kept with the visit. |
| A visiting crew for the length of a run | Yes | Daily passes reuse one QR code on each valid day. |
| A limit on guests per performer | No | vFound records each guest. It does not stop a fifth guest for one performer. |
| Cast and crew call sign-in | No | vFound Visitors signs in visitors. It is not a call sheet or staff attendance register. |
| Open the stage door | No | vFound does not control doors, lifts or turnstiles. Webhooks and the API can tell your own systems when a visitor signs in. |
Try a performance night in the trial
In the 14-day trial, add three fictional performers, invite a guest from one performer's page, make walk-ins wait for approval and sign a visiting crew member in for three days.
How vFound Visitors works
From invitation to a safe departure.
- 1
Invite ahead, self-register, or use your kiosk.
Send a QR pass, share a registration link, or pair any lobby tablet with a ten-minute code. No visitor app or account.
- 2
Apply the right rules to every visit.
Set questions, terms, badge colour, approval and retention for each visitor type. Require a photo or a staff visual check of a physical photo ID when needed.
- 3
Know who is in, and who is safe.
See everyone on site, print the right badge, and run a live phone-friendly roll call with several marshals at once.
A complete visitor desk, without dedicated hardware.
- Self-registration and kioskPair any lobby tablet, or let visitors register from your QR link.
- Types and approvalsText, dropdown, checkbox and date questions, validated on the server.
- Multi-day passesOne QR pass works once on each valid daily or weekday visit.
- Host repliesHosts get email and answer from a private link without an account.
- Photo badges and visual ID checksOptional private visitor photos, photo badges and staff-recorded visual checks without storing ID documents.
- Couriers and analyticsDelivery visitors appear in Parcels, with visitor patterns in Analytics.
See everything in vFound Visitors
Visitors register on their phone or your paired kiosk, their host hears at once, and a live roll call shows who is safe.
Its own page has the film, the use cases, each screen and the answers to common questions.
See everything in vFound VisitorsOne workspace for everything your desk looks after.
Frequently asked questions
How much does vFound Visitors cost for a theatre stage door?+
US$67/month per site, billed yearly at US$804, after a 14-day free trial we set up with you. Visitors and team members are unlimited. A group with several theatres under one sign-in uses vFound Enterprise.
Can performers put guests on the stage door list?+
Yes. A performer on your people list invites a guest from their private My vFound page, and the guest gets a QR pass by email. The performer is emailed when the guest signs in.
Does vFound limit backstage guests per performer?+
No. vFound records each guest and can make walk-ins wait for approval. A limit per performer stays a stage door rule.
Can a visiting company's crew sign in for a whole run?+
Yes. Invite each crew member for the days of the get-in and the run, and one QR pass works on each valid day.
Is vFound a cast and crew call sign-in sheet?+
No. vFound Visitors signs in visitors and keeps a visitor roll call. It is not a call sheet or a staff attendance register.
Who is on the roll call if the theatre alarm sounds?+
The visitors signed in to vFound, and optionally those expected today. Keep your own list of the company and staff in the building.
Every guest at the stage door on the list.
Request your free trial: a 14-day free trial we set up with you, then yearly by invoice.
Request your free trial