Nightclub coat check software: closing time, without the scrum at the cloakroom.
vFound Checkroom is coat check software for nightclubs and bars: it photographs each item, gives the guest a numbered QR ticket on their phone, and lets them ask for their things before they reach the desk.
At a club the coat check is quiet all night and overwhelmed at closing, when everyone wants their coat at once and some have lost their paper ticket.
Updated
See a coat go in and come back out in one short film.
See everything in vFound CheckroomThe closing-time problem
Paper tickets get lost, similar black coats get mixed up, and the queue at 3am is where a good night ends badly.
How a club coat check runs on vFound
Staff photograph what comes in and choose the station; vFound gives it the next number in that station’s range.
- The guest scans the QR code on your screen or gets the ticket by email; it stays ready in their browser, with no app.
- From their ticket, guests ask for their things; the request lands in the exit queue, and staff tell them by email when it is ready.
- The photo on each ticket helps staff hand back the right coat.
- Without the ticket, staff find it by number, code or name, record who is collecting and ask them to sign.
- Paired hanger tags and thermal ticket stubs print from the browser if you use a printer.
Fees without a new payment system
Charge nothing, record cash, or take payment on your own POS or card terminal and record it against the ticket. vFound adds no per-ticket fee and does not take guest payments online.
After the night
End the night and vFound lists what was left. Items you choose move into vFound Lost & Found with their photo, and guests who left an email are told. Reports show peak hours, hand-back times and fees by method and staff.
How vFound Checkroom works
One quick flow in, one quick flow out.
Photograph it, choose the station.
vFound assigns the next number in that station’s range and records the event, rack or luggage location.
The ticket lives on their phone.
The guest scans the QR code or gets it by email. The private page stays ready in their browser.
They ask before they reach the desk.
One tap puts the ticket in the live exit queue. Staff prepare it and the guest gets an email or optional browser alert.
Built for a quiet desk and a busy event.
- Guest-ready exit queueGuests ask from their ticket. Station screens refresh, and staff tell them when it is ready.
- Stations and eventsGive each zone its own number range and capacity, then record expected volume for event nights.
- Tags and ticket stubsPrint paired hanger tags, thermal guest stubs and luggage bag tags with storage locations.
- Use your own POSRecord cash or your external POS/card payment. vFound adds no per-ticket fee.
- Luggage storageSet collect-by times and record the exact rack, shelf or storage location.
- Reports and CSVSee peak hours, average hand-back time, fees by method and staff, then download the records.
$42/month per venue
Billed yearly at $504, after a 14-day free trial.
Everything in vFound Checkroom, for your whole team.
- Private QR tickets, no app required for guests
- Guests ask for their things from the ticket and appear in the exit queue
- Stations, number ranges, event forecasts and luggage locations
- Paired hanger tags, thermal ticket stubs and bag tags
- Cash or external POS/card fee recording, with no vFound per-ticket fee
- Peak-hour, hand-back time, payment and staff reports with CSV export
- Unlimited tickets and team members
See everything in vFound Checkroom
Run coat check, bag check and luggage storage with private phone tickets, an exit queue and no per-ticket vFound fees.
Its own page has the film, the use cases, each screen and the answers to common questions.
See everything in vFound CheckroomOne workspace for everything your desk looks after.
- vFound Lost & FoundPhones and cards found on the floor, listed from a photo for guests to search.$75/month, billed yearly · 14 days free
- vFound VisitorsPromoters, artists and contractors signed in.$67/month, billed yearly · 14 days free
- vFound ParcelsDeliveries for the venue signed for at the door.$75/month, billed yearly · 14 days free
Frequently asked questions
How much does vFound Checkroom cost for a club?+
US$42/month per venue, billed yearly at US$504, after a 14-day free trial that requires a valid card. Tickets and team members are unlimited and vFound adds no per-ticket fee, so a sold-out night costs the same as a quiet one.
Do guests need an app?+
No. The ticket is a private web page on their phone, so nobody downloads anything in the queue at the door.
What do we need to run it?+
Any phone, tablet or computer. A printer is optional for hanger tags and ticket stubs.
What if a guest’s phone is dead?+
Staff can find the ticket by number, code or name and ask the person collecting to sign.
A faster cloakroom at closing time.
Start your 14-day free trial. A valid card is required; cancel before day 14 to avoid the yearly charge.
Start your 14-day free trial