School mailroom software for the front office and the district mail run.
School mailroom software records each parcel or drop-off a school office receives for staff and who took it. vFound Parcels reads the label from a photo, emails the teacher a pickup code and takes items to classrooms or schools on a signed delivery round. It needs no student list and costs US$75/month per site, billed yearly at US$900.
vFound Parcels is school mailroom software for a school front office or a district mail centre: staff photograph each label or drop-off, the recipient is emailed, and a delivery round takes items to classrooms or schools with a signature at each stop.
It is for parcels and items for staff. Who may drop something off for a child, and what a child may receive at school, stay with your school's own rules.
Reviewed
Fit and limits
- Who it is for
- School front offices and district mail centres that receive parcels and drop-offs for staff.
- Price
- US$75/month per site, billed yearly at US$900. 14-day free trial we set up with you, then yearly by invoice.
- What it replaces
- A paper parcel log or a spreadsheet, with a photo of each label, an email to the recipient and a recorded handover.
- What it does not do
- It needs no student list and does not check who may drop off for a child; those rules stay with your school.
- It sends notices by email, not text message, and delivery rounds do not plan routes.
- Only with vFound Enterprise
- More than one site, single sign-on, two-step sign-in and deployment in your own country are only available with vFound Enterprise, which is scoped and priced for your organisation. What Enterprise includes
Key facts
| Price for one site | US$75/month per site, billed yearly at US$900. Prices in EUR, GBP, CAD and AUD |
|---|---|
| What is included |
|
| Limits | No limit on records, team members or storage. Other limits: 50,000 people on the people list, shared by Parcels, Equipment and Visitors, 5,000 rows per people import, 10 API keys and 25 webhook addresses. |
| Languages | Recipients see pages and emails in 13 languages: English, Spanish, French, German, Dutch, Italian, Portuguese, Polish, Swedish, Turkish, Japanese, Simplified Chinese and Arabic. The staff workspace is in English, Spanish, French, German, Dutch, Italian and Arabic. |
| Where data is held | Hosted by OVHcloud in Singapore, with an encrypted copy of backups in Canada. When AI assistance is on, vFound AI reads the photo or text in Australia. Deployment in your own country comes with vFound Enterprise. |
| How to start | 14-day free trial we set up with you, then yearly by invoice. Request a trial |
Facts from the field
Figures and rules published by operators, regulators and industry bodies, each linked to its source.
- Cimarron Elementary in Katy ISD asks a parent dropping off an item for a student to fill in a form at the front office and show government-issued photo ID, and delivers items to classrooms by 10:00 a.m. Katy Independent School District
- Cimarron Elementary does not let students receive food delivery app orders, flowers, balloons or other gift items at school, and labels every item brought in with the student's and teacher's names. Katy Independent School District
- Ophir Elementary's office staff do not deliver personal messages to children except in an emergency, and parents bring lunches to the front office for the student to pick up. Loomis Union School District
See a parcel go from the door to its owner in one short film.
See everything in vFound ParcelsA morning at the front office
Carrier parcels for teachers, supplies for the office and a forgotten lunchbox all reach the same counter while classes are running. Each needs to reach the right classroom without the office staff leaving the desk all morning.
Read more
- 1Log
Scan the label
Keep the camera open and scan label after label. vFound AI reads the name from the label and suggests the person on your staff list. Staff confirm, or type the name when there is no label.
- 2Tell
The recipient is emailed
The teacher gets an email with a pickup code, and one code covers everything waiting for them.
- 3Deliver
One round to the classrooms
Group what is waiting into a named delivery round, take it round the building and record a signature on a phone at each classroom.
Drop-offs for students
When a parent drops off an item for a child, log it for the teacher, who is on your staff list, and it goes to the classroom on the next round. vFound needs no student list, so keep a child's details to what your school allows in a note.
Read more
vFound does not check who may drop off for a student or hold a parent's ID. Your lunch visitor list, ID checks and rules about deliveries to students stay in your own procedure.
The district mail centre
A district mail centre that receives parcels for many schools can run one site and take them out on a delivery round with a stop for each school, signed for at each front office. The round records who received each item and when; it does not plan the route or track the van.
Check the fit for your school
Read more
| Your requirement | Fit | What to check |
|---|---|---|
| Delivery rounds to classrooms or schools | Yes | Each stop is signed for on a phone. Unfinished stops stay on the round. Rounds do not plan a driving route. |
| Staff list from a spreadsheet or your directory | Yes | Import a CSV, refresh from a CSV link every hour, or use SCIM or the API. |
| Outgoing parcels and courier collections | Yes | Record what goes out and the courier handoff. |
| A student list or parent contacts | No | vFound Parcels needs no student records. Log drop-offs for a member of staff. |
| Text messages to staff | No | Notices go by email. |
| Each school as its own site | Enterprise | A one-site account is one site. A district running several schools as their own sites needs vFound Enterprise. |
Rehearse a school morning in the trial
In the 14-day trial, import ten fictional staff, log five carrier parcels and a drop-off for one teacher, build a delivery round for three classrooms and complete it with signatures. Use no real student names.
How vFound Parcels works
Three steps from arrival to collection.
- 1
Scan labels without closing the camera.
The barcode fills the tracking number and recognises major carrier formats. vFound AI reads the recipient and room from the label.
- 2
One private page keeps the recipient in control.
Their email opens every waiting parcel behind one QR, with desk arrival, snooze, hold and delegated pickup.
- 3
The desk sees who is here and where to look.
Open the live queue, take parcels from the named shelves, add an optional pickup photo and record any required signature.
A complete parcel desk in one browser.
- Rapid label loggingKeep the camera open and scan UPS, FedEx, USPS, DHL, Amazon and international postal numbers.
- Handling that stands outMark perishables, fragile, oversized, signature-required and high-value deliveries. Perishables rise to the top.
- Shelves and labelsSee occupancy and print parcel or shelf labels on thermal sheets or A4.
- Pickup queue and kioskRecipients say they are at the desk from My vFound or the shared lobby kiosk.
- Outgoing and delivery roundsRecord courier handoffs and take signed deliveries around an office or campus on a phone.
- Mailroom analyticsSee volume by day and hour, carrier mix, collection time, uncollected rate and busiest shelves.
See everything in vFound Parcels
Scan labels rapidly, give every recipient one private pickup page, and run the queue, shelves, handovers and delivery rounds.
Its own page has the film, the use cases, each screen and the answers to common questions.
See everything in vFound ParcelsOne workspace for everything your desk looks after.
Frequently asked questions
How much does vFound Parcels cost for a school front office?+
US$75/month per site, billed yearly at US$900, after a 14-day free trial we set up with you. Parcels, staff and team members are unlimited. A district with several schools as their own sites needs vFound Enterprise.
Can a school office deliver parcels to classrooms on a round?+
Yes. Group waiting parcels into a named delivery round and record a signature on a phone at each classroom. Unfinished stops stay on the round.
Does vFound need a list of students?+
No. vFound Parcels works from your staff list. Log a drop-off for a student under the teacher's name, and keep the child's details to what your school allows.
Does vFound check who drops off items for a student?+
No. Who may drop off for a child, any ID check and what a child may receive at school stay in your own procedure. vFound records the item and who received it.
Can a district mail centre deliver to every school?+
Yes. Run the mail centre as one site and take parcels out on a delivery round with a stop for each school, signed for at each front office. Rounds do not plan routes.
Every parcel to the right classroom, signed for.
Request your free trial: a 14-day free trial we set up with you, then yearly by invoice.
Request your free trial