Warehouse equipment checkout software for the start of every shift.
Warehouse equipment checkout software records who has each scanner, radio, key or tool on a shift and when it is due back. vFound Equipment checks items out with a scan, marks what is overdue and records condition on return. It does not verify training. It costs US$58/month per site, billed yearly at US$696.
vFound Equipment is warehouse equipment checkout software for the shift desk: scan a handheld scanner, radio, vehicle key or tool to the person taking it, set a due time, and see who has each one and what came back damaged.
It records the checkout and the return. It does not check that someone is trained or authorised to drive a forklift, so keep those checks in your own process.
Reviewed
Fit and limits
- Who it is for
- Warehouse and distribution shift desks that hand out scanners, radios, keys and tools.
- Price
- US$58/month per site, billed yearly at US$696. 14-day free trial we set up with you, then yearly by invoice.
- What it replaces
- A sign-out sheet or a spreadsheet, with QR labels, due times, reminders and a recorded return.
- What it does not do
- It does not verify training, licences or authorisation before a checkout.
- It is not full asset management: it does not track depreciation or software licences.
- Only with vFound Enterprise
- More than one site, single sign-on, two-step sign-in and deployment in your own country are only available with vFound Enterprise, which is scoped and priced for your organisation. What Enterprise includes
Key facts
| Price for one site | US$58/month per site, billed yearly at US$696. Prices in EUR, GBP, CAD and AUD |
|---|---|
| What is included |
|
| Limits | No limit on records, team members or storage. Other limits: 50,000 people on the people list, shared by Parcels, Equipment and Visitors, 5,000 rows per equipment import, 10 API keys and 25 webhook addresses. |
| Languages | Borrowers see pages and emails in 13 languages: English, Spanish, French, German, Dutch, Italian, Portuguese, Polish, Swedish, Turkish, Japanese, Simplified Chinese and Arabic. The staff workspace is in English, Spanish, French, German, Dutch, Italian and Arabic. |
| Where data is held | Hosted by OVHcloud in Singapore, with an encrypted copy of backups in Canada. When AI assistance is on, vFound AI reads the photo or text in Australia. Deployment in your own country comes with vFound Enterprise. |
| How to start | 14-day free trial we set up with you, then yearly by invoice. Request a trial |
Facts from the field
Figures and rules published by operators, regulators and industry bodies, each linked to its source.
- OSHA's powered industrial truck standard says an employer must ensure each forklift operator has completed the required training before operating one, and must evaluate each operator's performance at least once every three years. Occupational Safety and Health Administration
- OSHA names powered industrial trucks (forklifts) among the main hazards of warehousing. Occupational Safety and Health Administration
See a checkout from label to return in one short film.
See everything in vFound EquipmentSix in the morning at the shift desk
The first shift picks up scanners, radios and keys in the same ten minutes. By the end of the day the desk should know which ones are still out.
Read more
- 1Out
Scan and choose the person
Scan the item's QR label or an existing asset tag, choose the person from your people list and set the due time. A scanner, its charger and a holster can go out together as one kit.
- 2Shift
Overdue is marked
The Out list shows each item with who has it and when it is due, and anything overdue is marked Overdue.
- 3Back
Condition on return
Scan it back, record its condition, and set a damaged item aside for repair instead of handing it to the next shift.
The forklift key and the training record
A key can be an Equipment item with a holder and a due time. vFound does not verify a licence, training or an authorisation before a checkout, and a category can require staff approval for a reservation. Keep training and authorisation records in your own system.
Self-checkout at a paired kiosk
An optional paired kiosk lets a worker check items out with an exact email or ID, a scan of each item label and a signature, in the browser on any tablet. The kiosk never lists people. A typed reference is not proof of identity, so decide who supervises the kiosk.
Check the fit for your site
Read more
| Your requirement | Fit | What to check |
|---|---|---|
| Workers without staff logins | Yes | Borrowers are people on your list. They need no workspace account. |
| Block new checkouts while something is overdue | Yes | A borrower rule, alongside a limit on how many items a person can hold. |
| Serial numbers and service dates | Yes | Each item holds its serial, purchase and warranty details, a maintenance log and service reminders. |
| Verify training or licences | No | A checkout records who took the item and when it is due. |
| Track equipment by GPS or RFID | No | vFound uses printed QR labels and scans. It does not locate equipment. |
| Yard or warehouse management | No | vFound records checkouts, not stock, loads or trucks. |
Run a shift in the trial
In the 14-day trial, add five fictional scanners and a radio, save a scanner kit, check it out to a worker, let one item go overdue and take another back marked as damaged.
How vFound Equipment works
From reservation to return in three clear steps.
- 1
Build the equipment record.
Import a CSV or add photos, serial numbers, values, warranties and custom fields. Print a QR label for every item.
- 2
Reserve or hand out a whole kit.
Book a specific item or category. At pickup, scan one item or a complete kit and record the borrower and signature.
- 3
Keep returns, service and stock in sight.
Automatic reminders chase due items. Scan returns, log maintenance and run a stock-take to see what is missing.
A complete equipment desk, without per-user pricing.
- Reservations and approvalsBook an item or category, approve requests and pick up from the reservation.
- Kits and multi-item checkoutHand out a laptop, charger and bag together, with one checkout record.
- Borrower rulesSet item limits, stop new checkouts for overdue borrowers, and snap due times to opening hours.
- Self-checkout kioskBorrowers scan an exact email or ID, equipment labels and their signature.
- Assets and maintenanceTrack serials, values, warranties, custom fields and service reminders.
- Stock-takes and importsImport Snipe-IT, Sortly or Cheqroom files, then scan to find gaps.
See everything in vFound Equipment
Reserve equipment, hand out complete kits, track every asset and let borrowers self-check out, with reminders built in.
Its own page has the film, the use cases, each screen and the answers to common questions.
See everything in vFound EquipmentOne workspace for everything your desk looks after.
Frequently asked questions
How much does vFound Equipment cost for a warehouse?+
US$58/month per site, billed yearly at US$696, after a 14-day free trial we set up with you. Items, borrowers and team members are unlimited. Several sites under one sign-in are part of vFound Enterprise.
Can warehouse workers check out scanners without a staff login?+
Yes. Workers are people on your list and need no workspace account. Staff run the checkout, or a worker uses an optional paired kiosk with an exact email or ID, a scan and a signature.
Does vFound check forklift training before a key is checked out?+
No. A checkout records who took the key and when it is due. Training, licences and authorisations stay in your own records.
Can we see which warehouse scanners came back damaged?+
Yes. Staff record the condition on return, and damaged or incomplete items are set aside for repair unless staff decide otherwise. The maintenance log stays with the item.
Does vFound track warehouse equipment by GPS?+
No. vFound uses printed QR labels and scans to record who has an item. It does not locate equipment on the floor.
Can a warehouse import its current equipment list?+
Yes. Import a CSV file with a preview before anything is saved, including exports from Snipe-IT, Sortly or Cheqroom, up to 5,000 items at a time.
Every scanner back by the end of the shift.
Request your free trial: a 14-day free trial we set up with you, then yearly by invoice.
Request your free trial