vFound vs Reftab
Reftab describes itself as cloud-based asset management software that replaces spreadsheets with one platform for tracking hardware, software, equipment and spend.
vFound Equipment puts a QR label on everything a desk hands out, records who has it and when it is due, and sends reminders, for one yearly price per venue.
Reftab facts checked against its public website on 27 September 2026.
Side by side
| Feature | vFound | Reftab |
|---|---|---|
| Price | US$199 per venue a year, unlimited items and team members | Free plan for up to 50 assets; Hardware Asset Management $125 a month with unlimited users; Complete ITAM on quoteSource |
| Reservations | Specific-item or category reservations, optional approval, availability checks, email reminders, calendar entry and pickup into one checkout | Reservations with calendars and alerts; a reserved item cannot be checked out on its reserved datesSource |
| Users and items | Unlimited items and team members | Up to 50 assets on the free plan; unlimited users on the hardware planSource |
| Labels | A printable QR label for every item; vFound AI names new items from a photo | Barcodes, QR codes and custom QR labels, with handheld scanner check-outSource |
| Reminders | Email receipt, a reminder before longer due times, then up to three overdue reminders | Email alerts for overdue items and reservation reminder emailsSource |
| Returns | Condition and photo on return; damaged items set aside for repair | Check-in from the assets page, a person’s page or a Scan In page, several items at onceSource |
| App to install | None: vFound runs in the browser and scans labels with the device camera | iOS and Android apps are offered for scanning and check-in and check-outSource |
Choose Reftab if
- You track 50 assets or fewer and want a free plan.
- You manage IT hardware and software licences together, with Intune, Jamf or Jira integrations.
- You want business hours that block check-out times.
Choose vFound if
- You want one yearly price with unlimited items and team members.
- You want nothing to install: labels scan with any phone camera in the browser.
- You also run lost and found, parcels, coat check or visitors at the same desk.
Frequently asked questions
How does vFound Equipment compare with Reftab on price?+
Reftab publishes a free plan for up to 50 assets and Hardware Asset Management at $125 a month. vFound Equipment costs US$199 per venue a year with unlimited items and team members, or runs on vFound Free for up to 100 new records a month.
Do both handle reservations?+
Yes. Reftab lists reservations with calendars and alerts. vFound Equipment takes specific-item or category reservations with optional approval, availability checks and reminders.
Try vFound Equipment with your own desk.
Start a 14-day free trial of vFound Equipment. A valid card is required; cancel before day 14 to avoid the yearly charge.
Start your 14-day free trial