Coat Check Software Cost: What One Site Pays a Year
Coat check software cost for one site runs from free plans and revenue shares to a few thousand a year. This guide turns each published price into a yearly figure, shows the per-ticket and turnover fees, and gives a worksheet. vFound Checkroom is US$42/month per site, billed yearly at US$504.
The essentials
- Coat check vendors charge in different ways: a monthly fee, a fee per ticket, a share of cloakroom turnover, or nothing to the site.
- Per-ticket fees and turnover shares grow with every coat, so work them out for a normal and a busy month.
- vFound Checkroom is US$42/month per site, billed yearly at US$504, with unlimited tickets and team members and no vFound per-ticket fee.
- Budget for tags, any printer and card payment fees as well as the subscription.
The short answer
Coat check software cost for one site runs from free plans and revenue shares to a few thousand a year, depending on whether a vendor charges a monthly fee, a fee for each ticket, a share of cloakroom turnover or nothing to the site. vFound Checkroom is US$42/month per site, billed yearly at US$504, with unlimited tickets and team members, no vFound per-ticket fee and a 14-day free trial we set up with you.
Below we turn each published price into a yearly figure for one site and show the fees that grow with every coat. The prices were read on each vendor’s own page when this guide was last updated, and each links to it; we publish vFound and have not tested the others.
Published prices as a yearly cost for one site
Vendors use different units, so we multiplied monthly prices by twelve where a page gives a monthly price. That is our arithmetic, not a vendor quote: confirm the billing period, tax and currency before you rely on a figure.
| Tool | Published price | Per site per year | Usage and other fees |
|---|---|---|---|
| vFound Checkroom | US$42/month per site, billed yearly | US$504 | No vFound per-ticket fee; unlimited tickets and team members |
| CoatCheck | Starter $35, Growth $99 and Scale $249 a month, billed monthly (CoatCheck pricing) | $420, $1,188 or $2,988 at twelve months | $0.25 per coat ticket, plus a payment fee on paid tickets of $0.60 on Starter and $0.40 on Growth |
| Tapcoat | Free plan for up to 100 active hanging places; event day pass €79 per event; Starter €149 a month or €1,599 a year; Professional €399 a month or €3,599 a year, all excluding VAT (Tapcoat prices) | €0 on the free plan; €1,599 or €3,599 billed yearly, excluding VAT | Online payments optional at €49 a month extra |
| Neverleft | Purple £109 and Iridescent £149 a month plus VAT, billed annually, on its UK nightclubs and bars page (Neverleft pricing) | £1,308 or £1,788 plus VAT | 1,000 or 2,000 text credits a month included; £0.05 or £0.03 per extra credit |
| coatr | No licence fee, setup fee or monthly minimum; a share of gross cloakroom turnover, typically 15%, set per club (coatr) | Depends on your cloakroom turnover | The share of turnover is the fee |
| HotelsHero | “Free for hotels. Always.” (HotelsHero pricing) | $0 | A small fee only if the hotel charges guests; the amount is not stated on the page |
Chexology and Keypitt do not appear in the table: we could not read a published price for either on their own pages. Ask them for a quote.
Check the fees that grow with every coat
A per-ticket fee or a share of turnover can cost more than the subscription on a busy night. Take your own numbers: how many coats you check on a normal month, on your busiest month, and what you charge per coat.
For example, at 2,000 coats a month a fee of $0.25 a ticket adds $500 a month, or $6,000 over twelve such months, before any payment fee. A share of 15% of turnover on 2,000 coats at $4 a coat is $1,200 a month. These are our worked examples with numbers we chose, not anyone’s quote; put in your own.
vFound charges no per-ticket fee. If you take payment at the cloakroom, vFound records cash or a card payment taken on your own POS terminal, and your card provider’s own fees still apply.
What the subscription does not cover
- Staff phones or a tablet at the counter, and whether staff must install an app.
- Hanger tags, ticket stubs and bag tags, and a printer if you print them.
- Card payment fees, which your payment provider charges.
- Training for seasonal staff before the first busy night.
- The renewal price after any first-year offer.
A yearly worksheet
- Subscription for twelve months, in one currency, for each site.
- Per-ticket or per-payment fees times your coats in a normal and a busy month.
- Any share of turnover times your cloakroom takings.
- Tags, stubs and any printer.
- Staff time to learn the tool, measured in your own trial.
Then run one real night in a trial before you buy. To try vFound Checkroom, request your 14-day free trial.
Frequently asked questions
How much does coat check software cost a year?
It depends on how the vendor charges. The published prices in this guide range from free plans and revenue shares to subscriptions of a few thousand a year, before per-ticket fees. vFound Checkroom is US$42/month per site, billed yearly at US$504.
Is there free coat check software?
Some vendors publish a free plan with a limit, such as Tapcoat’s free plan for up to 100 active hanging places, and some charge the site nothing and earn from fees or a share of turnover instead. vFound has no free plan; it has a 14-day free trial we set up with you.
Does vFound charge a fee per coat ticket?
No. vFound Checkroom is one yearly price per site with unlimited tickets. If you take card payments on your own POS terminal, your card provider’s fees still apply.