What is a visitor log?
What is a visitor log? A visitor log is the record of who came into a building or site, who they came to see and when they arrived and left.
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What a log holds and why it is kept
Designing Buildings Wiki describes a site visitors book. On a page opened on 4 November 2026 it lists the name, the organisation, the name of the person being visited, contact details, a car registration number, and the times of arrival and departure. It says the book gives site management an accurate and up-to-date record of who is on site in case of an emergency, and lets fire marshals account for everyone in an evacuation.
NIST’s security controls say visitor access records include names and organizations of the people visiting, signatures, forms of identification, dates of access, entry and departure times, purposes of visits, and names and organizations of the people visited. The control is NIST SP 800-53 Revision 4, PE-8, read here as reproduced by CSF Tools. It leaves the retention period to each organisation.
Wikipedia’s entry on visitor management says a visitor management system can record the usage of facilities by specific visitors and provide documentation of visitors’ whereabouts.
An invented entry to show the shape
A. Rivera, Northside Tiles, visiting J. Chen, arrived 09:05, left 10:40. This entry is made up for illustration.
Keeping the log with vFound
vFound Visitors keeps the log in the browser. Visitors sign in on their own phone from a QR sign or on a lobby tablet, the host gets an email and a live list shows who is in. Staff can record a visual check of a physical photo ID; vFound stores who checked and when, not an ID image or number.
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